Privacy & Cookie Policy

At Beepsquare we are committed to protecting your privacy. We will use the information that we collect about you in accordance with, the Privacy and Electronic Communications Regulations 2003, the Data Protection Act 1998 (DPA) and any replacement laws, and, from May 2018, the General Data Protection Regulation (GDPR).

Who we are

Founded in 2011, Beepsquare Ltd is a UK based app development company, specialising in supplying school apps, campus apps and event apps.

At Beepsquare, we are committed to maintaining the trust and confidence of our visitors to our web site. In particular, we want you to know that Beepsquare is not in the business of selling, renting or trading email lists with other companies and businesses for marketing purposes – that’s just not our style! But just in case you don’t believe us, in this Privacy Policy, we’ve provided lots of detailed information on when and why we collect your personal information, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure.

It is important that you read this privacy policy when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

Data Controler

Beepsquare Limited is the controller and responsible for your personal data (referred to as ”Beepsquare”, “we”, “us” or “our” in this privacy policy).

We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact Richard Lear using the email address contact@beepsquare.com.

How we collect data about you

We collect data about you when you use our website or apps (see ‘Cookies’ below), contact us via mail, us our chat box, complete a form on our website, call us or speak to us at at trade show. This is to enable us to understand your requirements, answer your question, support you when using our system or prepare a proposal.

The information we collect about you

Personal information, means any information about an individual which can be used to identify that person. It does not include anonymous data (where the identity has been removed).

We may collect, store, use and transfer different kinds of personal data about you, such as:

Contact Information

Address (for billing and delivery), email and contract numbers.

Identity Information

Name, title, username.

Financial Information

Bank account and payment card details

Technical information

Internet Protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.

Transaction Data

Details about communications between you and Beepsquare or payment details.

Usage Information

Information about how you use our website (see Cookie Policy below), products and services.

Online Account Information

Your username and password, subscriptions or purchases made by you, your interests, preferences and feedback.

Communications and Marketing Information

Your preferences for receiving communication form us and your marketing preferences.

Failing to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform that contract (for example, to provide you with services). In this case, we may have to cancel a service you have with us and we will notify you of this at the time.

Why and how we use your information

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Contact / Email Lists

As part of the enquiry process, we collect personal information. We use that information for a couple of reasons: to tell you about information you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don’t rent or trade email lists with other organisations and businesses.

We may a third-party email service, MailChimp, to deliver our emails. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our email communication. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing our data protection officer Richard Lear

Admin Control Panel Login Details

As part of registration for an admin control panel account, we collect personal information. We use that information to ensure our users can login securely to our system. We may use this information to aid administration of the account, such as to sent welcome emails, system updates emails or password reminder reset links.

Data Security

We have in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We also limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data Retention

We retain personal information about our customers (including Contact, Identity, Financial and Transaction Data) for legal and tax purposes as well as our accounting and reporting requirements

To determine the appropriate retention period for personal data, we will consider the amount and nature of the personal data, the potential risk of harm any unauthorised use or disclosure may cause, the purpose for which we process your personal data and whether we can achieve that purpose through other means. We also consider any applicable legal requirements.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Access to your personal information

Under GDPR regulations, you are entitled to view, amend, or delete the personal information that we hold. Email your request to our data protection officer Richard Lear at contact@beepsquare.com

Links to Other Web Sites

This privacy notice does not cover any links within this site linking to other websites. Those sites are not governed by this Privacy Policy, and if you have questions about how a site uses your information, you’ll need to check that site’s privacy statement.

Changes to this Privacy Notice

We regularly review our Privacy Policy. This policy was last reviewed on the 20th September 2018.

 


 

Cookie Policy

When you visit a site that uses cookies for the first time, a cookie is downloaded onto your PC. The next time you visit that site, your PC checks to see if it has a cookie that is relevant (that is, one containing the site name) and sends the information contained in that cookie back to the site.

The site then ’knows’ that you have been there before, and in some cases, tailors what pops up on screen to take account of that fact. For instance, it can be helpful to vary content according to whether this is your first ever visit to a site – or your 71st.

Beepsquare use cookies and similar technologies. Whenever you use Beepsquare’s websites, apps, admin control panel, information may be collected through the use of cookies and similar technologies. Beepsquare is committed to protecting the personal information collected when you use our Services.

Types of cookies we use

1. Functional Cookies

Functional cookies are essential to the running of our Services. They are used to remember your preferences on our websites and to provide enhanced, more personal features. The information collected by these cookies is usually anonymised, so we cannot identify you personally. Functional cookies do not track your internet usage or gather information which could be used for selling advertising, but they do help with serving advertising. These cookies are usually session cookies which will expire when you close your browsing session.

2. Essential or ‘Strictly Necessary’ Cookies

These cookies are essential for the running of our Services. Without these cookies, parts of our websites and admin control panel would not function. These cookies do not track where you have been on the internet and do remember preferences beyond your current visit and do not gather information about you that could be used for marketing purposes. These cookies are usually session cookies which will expire when you close your browsing session.

3. Analytical Performance and Measurement Cookies

Analytical performance cookies are used to monitor the performance of our Services, for example, to determine the number of pageviews and the number of unique users a website has. Web analytics services may be designed and operated by third parties. The information provided by these cookies allows us to analyse patterns of user behaviour and we use that information to enhance user experience or identify areas of the website which may require maintenance. The information is anonymous (i.e. it cannot be used to identify you and does not contain personal information such as your name and email address) and it is only used for statistical purposes

Beepsquare Ltd, together with our trusted partners, uses cookies in combination with other information we maintain for a number of purposes, including the following:

4. Targeting or ‘Behavioural Advertising’ Cookies

These cookies, which may be placed on your device by us or our trusted third party service providers, remember that you have visited a website and use that information to provide you with content or advertising which is tailored to your interests. This is often called online behavioural advertising (OBA) and is done by grouping together shared interests based upon web browsing history. Your web browsing history can be used to infer things about you (e.g. your age, gender etc.), and this information may also be used to make advertising on websites more relevant to you. Without these cookies, content and advertisements you encounter may be less relevant to you and your interests.

If you would like more information about OBA, including how to opt-out of these cookies, please visit: http://www.youronlinechoices.com/ or see ‘How can users manage or opt out of cookies?’ below.

 

1. Essential and Functional Cookies

We use these cookies to enable certain online functionality including:

  • access your information so we can provide you with customised content and experiences, or remember the last page you visited on the Services;
  • identify returning users, registrants and subscribers and allow them to be presented with a personalised version of the site;
  • eliminating the need for returning users to re-enter their login details;
  • maintain your settings and authenticate your identity while you are logged in to the admin control panel;
  • to support security measures and to assist in identifying possible fraudulent or abusive activities.

If you object to the use of essential and functional cookies please see ‘How can users manage or opt out of cookies?’ below.

 

2. Analytical Performance and Measurement Cookies

We use these cookies to measure users’ behaviour to better develop our Services. By using analytics services provided by third parties such as Google Analytics, we can analyse and measure which pages are viewed and how long for and which links are followed, and we can use this information to provide more content which is of interest. We also use this analysis to report on our performance and to sell advertising.

If you object to the use of analytical performance and measurement cookies please see ‘How can users manage or opt out of cookies?’ below.

 

3. Targeting and Behavioural Advertising Cookies

We use these cookies to:

  • manage online advertising and revenue share arrangements. Our approved advertising partners, primarily Google (Doubleclick, AdX, AdSense) and LinkedIN use cookies together with web beacons to provide advertising to you and to enable us to manage our relationship with those advertisers by, for example, tracking how many unique users have seen a particular advertisement or followed a link in an advertisement;
  • measure general user behaviour across our sites to build a profile based on users browsing patterns so that we can target advertising to users that will be more relevant to users’ interests. This means that if, for example, users visit a page with a review about a particular app then the cookie will collect this information and we may target adverts for that app to those users and, if users visit third party sites that are part of the same advertising network, those third parties may target adverts for that camera to those users;
  • to create profiles that trusted third parties can buy to allow them to better target their advertising with more relevant content; and
  • keep track of the number of users who saw a particular ad or visited a particular page of one of our websites, analyse the effectiveness of our ads, and provide auditing, research and reporting for advertisers.

The trusted partners we work with in relation to targeting and behavioural advertising include third-party ad servers, ad agencies, technology vendors, providers of advertisement content, research firms and other companies that help us provide more effective advertising and offer you a more personalised experience. As your browser, app or device communicates with the third party’s servers, these companies can collect information, including your IP address, page header information, browser or device information, just as if you had requested their web page or used their apps directly.

We cannot control nor do we have access to any cookies placed on your computer by third party advertisers and sponsors.

For more detailed information about the third parties who we work with on targeting and behavioural advertising, please click here.

If you object to the use of targeting and behavioural advertising cookies see ‘How can users manage or opt out of cookies?’ below.

 

4. Other Third Party Cookies

You may notice on some pages of our websites that cookies have been set that are not related to Beepsquare. When you visit a page with content embedded from, for example, YouTube or Facebook, these third party service providers may set their own cookies on your device. Future does not control the use of these third party cookies and cannot access them due to the way that cookies work, as cookies can only be accessed by the party who originally set them. Please check the third party websites for more information about these cookies.

Some of our websites use Adobe Flash Player to deliver video and game content to users. Adobe utilise their own cookies, which are not manageable through your browser settings but are used by the Flash Player for similar purposes, such as storing preferences or tracking users. Flash Cookies work in a different way to web browser cookies; rather than having individual cookies for particular jobs, a website is restricted to storing all data in one cookie. You can control how much data, if any, may be stored in that cookie but you cannot choose what type of information is allowed to be stored. You can manage which websites can store information in Flash cookies on your device via the website storage settings panel on the Adobe website.

We also include web beacons in our emails to track the success of our marketing campaigns. This means that if you open an email from us we can see which of the pages of our Website you have visited. Our web beacons do not store additional information on your device but, by communicating with our cookies on your device, they can tell us when you have opened our email.

If you object to the use of web beacons see ‘How can users manage or opt out of cookies?’ below.

For more detailed information about the third party cookies on our sites, please click here.

 

How can users manage or opt out of cookies?

Some people may find the idea of a website storing information on their device a little intrusive, in particular when the information is stored and used by a third party. For example, you may object to being served advertising which is targeted to your interests based on your browsing history. If you would prefer to opt out of cookies, it is possible to control cookies by following the steps below, however you should be aware that you might lose some features and functionality of the website if you do so.

Cookies, including those which have already been set, can be deleted from your hard drive. You can also change the preferences/settings in your web browser to control cookies. Some internet browsers have a ‘Do Not Track or ‘DNT’ setting; this sends a signal to websites asking them not to track your browsing. The following links may be helpful:

Cookie setting in Firefox

Cookie setting in Safari

Cookie setting in Internet Explorer

Cookie setting in Chrome

In some cases, you can choose to accept cookies from the primary site, but block them from third parties. In others, you can block cookies from specific advertisers, or clear out all cookies. Deleting or blocking cookies may reduce functionality of the site. To learn more about how to reject cookies, visit http://www.allaboutcookies.org/ or go to the help menu within your internet browser. If you experience any problems having deleted cookies, you should contact the supplier of your web browser.

For more information about third party cookies generated by advertisers please visit www.youronlinechoices.com.

Please be aware that these are third party websites and Beepsquare does not accept any liability for the instructions given on these sites.

 

Opting out of Analytical Performance Cookies:

If you would like to opt out of Analytics, Targeting and Behavioural Advertising cookies, please do so by clicking on here.

You can find out how to decline targeting and behavioural advertising cookies by visiting:
http://optout.networkadvertising.org/?c=1#!/
http://www.aboutads.info
http://www.youronlinechoices.eu

Web Beacons

You can normally render web beacons and other tracking technologies ineffective by switching off cookies in your browser. There are also browser add-ons and extensions that specifically block web beacons. If you object to web beacons in emails, we recommend that you follow the instructions for deleting existing cookies and disabling future cookies above. We will still know how many of our emails are opened and we will automatically receive your IP address, a unique identifier of your device or other access device; but we will not identify you as an individual.